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Top 7 tips for great email signature photos

Adding users’ images to external messages makes emails look more professional and can serve as a powerful visual cue to help customers easily identify your company. Also, if you work in a large organization or have teams dispersed globally, it’s great to be able to put a face to a name for people you’ve never met or don’t frequently have face time with.

Here are some tips that will help you get the best photo images to import into Exclaimer Outlook Photos, our free software which you can download today via the Exclaimer website.

  • The user must look straight at the camera. Their face can be at an angle though as this isn’t a driving license or passport photo.
  • Make sure that the photo is clear, in sharp focus, free from red eye and free of any reflection/glare from glasses.
  • Ask the user to look natural and relaxed. Let them smile if this is acceptable to your senior management, but let the user act in a way that is comfortable for them.
  • Email recipients want to be able to see the face in a photo, so don’t let a user hide behind items like sunglasses or hair. Also, only let them cover their head if it is for religious or medical reasons.
  • Don’t accept any ridiculous poses. The photo a user has in their email signature doesn’t just reflect them, but your organization as a whole. Remember that this is still a professional photo!
  • This goes without saying, but make sure there is only one person in the photo. Each photo should represent one person only.
  • It might look interesting, but it is not a good idea to digitally manipulate any images. You want all photos to look as ‘real’ as possible and fancy effects will detract from this.