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Save time with email archiving

Imagine that you have to find an important email that could be worth a lot of money to your company. The longer you take to find it, the more it will cost you. You could even go bankrupt if you don’t find it in time.

The clock is ticking…..

One of the biggest benefits of email archiving is that it gives you access to old emails quickly through a simple keyword search. However, what do you do if you don’t have an email archiving solution in place?

This particular email you’re looking for contains vital information that is needed for a legal case that is being brought against a former employee. The email proves that they did something seriously wrong, but without it, your business will have to pay said former employee a large compensation package. The email is needed urgently and you are running out of time.

You know the email was sent at the beginning of the year, but you don’t know exactly when. You know that it was sent between two of the former employee’s superiors, but you don’t know who they are.

How are you going to find this information out before it’s too late? Without an email archiving solution, it’s going to be really hard to find the specific email you need.

As your deadline approaches, you decide that you have to get an outside party to perform an email audit. Your lawyers are also pushing for this option. You contact an auditing company and you find out that the audit is going to cost you a small fortune. If you had only been able to find that important email yourself…..

Then, other questions come to mind. Is the email stored online or is it on storage tape? If it’s stored in a tape archive:

  • Which tape is the email stored on?
  • Where does it appear on the tape?
  • How long will it take to run the tape?
  • How much money will it cost you if you search the wrong one?

The former employee is now going to court unless you either produce evidence against them or pay their compensation. You can’t find the email, so time’s up and you’ve now lost a lot of money.

Email archiving is so important to modern business and it makes finding emails so easy. They’re all held in one central store and it only require a keyword search to find what you need. However, without a dedicated email archiving solution, you could waste precious time and money searching for a vital piece of evidence.

When it comes to why you should have an email archiver, saving time is one of the best reasons.