If you regularly use public email, it is very likely that your inbox is a target for online fraudsters. Cyber hacking rarely seems to be out of the news, with one of the most recent high profile cases being the Sony hack at the end of 2014. There appears to be no end in sight to the constant stream of spam email and the dangers of your personal information ending up in the wrong hands.
Putting a robust email archiving solution in place could, therefore, prove pivotal to anyone whose email account has been compromised by a hacking attack. To put things into perspective, over 700 million users worldwide use Yahoo Mail or Google’s Gmail. Last year, it was widely reported that Yahoo was the target of a cyber attack that caused the loss of a large number of email customer’s usernames and passwords. Yahoo never claimed how many accounts were affected by this and said that the problem came from a third-party database compromise. This came a week after Gmail went down, with some people being unable to access their inbox for nearly an hour. Google blamed the outage on a bug, but many believed that this was down to an anonymous hacker.
Why are we telling you all this? Well, if your company uses public email such as Yahoo Mail, Gmail or Outlook.com, you may want to consider switching to a more secure infrastructure. Email is much more than just a point of contact for business owners and employees. Important information and documents are easily sent with the click of a mouse, making sensitive data such as bank account details, client databases and addresses easy to intercept by a third-party. This will be information that you don’t want falling into the wrong hands and will want to archive.
With the growth of cyber attacks, many fail to realize that criminals aren’t just targeting public networks. They’re also going after single employees and end users. Why? Employees have too many opportunities to accidentally compromise valuable company information inadvertently. It just takes one person to click on a seemingly legitimate email to download a virus that bypasses corporate firewalls and other security measures. Once a virus is within your system, there’s no telling how much damage it could do.
In the end, you need an email archiving solution in place in order to save you a lot of pain and your business reputation. If your public or private email is compromised, the damage could be irreversible. Fortunately, there are email archivers on the market that don’t cost the Earth and will make sure all of your important data remains safe.