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Complying with data protection best practices

How can you be sure that the way your organization handles sensitive data is in keeping with data protection compliance policies?

Passwords

Create a secure password that ideally contains a mixture of numbers, characters and one capital letter to avoid any bots hacking into your accounts. Your password should always be safe and inaccessible. As a rule, you should never share your password with anyone else and it is good practice to update it once every 60-90 days.

Password-lock any devices that are connected to your emails, such as your smartphone or tablet, and ensure that all other employees do the same, especially if they bring their own devices (BYOD) to work.

Personal information

Never send any personal information to anyone unless you are 100% certain it is trustworthy. There are many email scams out there and you should never send your financial details over email to anyone. If you’re not sure of the source, don’t send the email as it is better to be safe than sorry.

Attachments

Large attachments should be treated with caution and some links can contain malware. Always make sure that you know and trust the sender before you open anything. If you don’t know who the sender is or you think the email looks suspicious,, then don’t open the email or click on any links. It’s wise to have to have some form of anti-virus software in place so that it can scan attachments and detect any spyware on your computer.

If you are in doubt about anything to do with data compliance, the best advice we can give is to hire an expert to help you. In the end, data compliance is too important to get wrong and it could have grave implications for your business if your sensitive data is intercepted by a third party.